Admission and Graduation Regulations

EDUCATIONAL SYSTEM

PROCEDURES FOR ADMISSION AND GRADUATION

  1. System of Instruction

1. NUN adopts formal education in all its Programmes, and can offer correspondence courses  with the approval of the Senate.

2.  NUN adopts credit point system in parallel with NUC rules and regulations.

  1. Admission& Registration

2.1.    Fresh Admitting Students

  1. The Board of Trustee specifies and announces the conditions and required documents for admission and registration.
  2. Upon passing UTME, candidates are required to present themselves at the University for a Screening Exercise. They must bring for verification the originals of all documents used in their application to the University.
  3. All students cleared via the screening process return to the Admissions Office for submission of the appropriate form copies and collection of their Admission Letters, with which they will then be allowed to proceed to the bursary for payment of their fees. Pursuant to completing this process, there is a mandatory orientation program.
  4. Matriculation Ceremony is held in due course by the university during which the deans of the faculties present the first year students for formal oath taking and signing of the matriculation register. After that, the students will be issued with their I.D. cards.
  5. 100- 200 – 300 – 400 level students will register to the courses which they will study during the semester by the Department.
  6. The newly admitted students are required to duly fill out the necessary forms provided by the Admissions Office.
  7. Students who fail to complete their registration within the period specified by the Board of Trustee are not considered as NUN student and are deprived of all the rights therein.
  8. A certain fee will be charged to a student who fails to complete his/her registration within the period specified in academic calendar. The fee is specified by the Senate at the last meeting of each academic year.

2.2. Transfer student

Any student applying for transfer from any NUC approved university must have:

  1. Transcript from former university
  2. Application form
  3. They must bring for verification the originals of all documents used in their application to the University.
  4. The student must have two years of education within the NUN.
  5. The applicants courses from former university for 300 and 400 level are not accepted to transfer.
  1. Direct entry
  1. Diploma, OND, A-Level etc.
  2. Application form
  3. They must bring for verification the originals of all documents used in their application to the University.
  1. Advisory

Each student is assigned an academic advisor by the department who will:

  1. help him/ her with the academic issues,
  2. carry out the registration procedure,
  3. report to the Head of Department about the academic situation of the student.
  1. Registration for Each Semester
  1. Registration is done at the beginning of each semester as specified in the academic calendar.
  2. Students can make modifications in the courses they have registered in the third week of education.
  3. Students who fail to complete their registration in the first 30 days after the registration week is over pays a fine specified by the Board of Trust.
  4. Students are required to pay for the related semester whether registered or not except deferred.
  5. Student ID Number Format
  1. The student ID numbers are designed to be unique and reflect the program he/she is in.
  2. The ID number includes nine digit. The first two digits indicate the year they have been admitted to the university, two digits for the faculty code, two digits for the program code and three digits for the program order number.

Here is a sample number:

1

4

1

3

0

4

0

0

1

Year Admitted

Faculty Code

Program Code

Order No

  1. ID Card
  1. Registered students and the students who have renewed their registration are issued with an ID Card that is valid for 1 year.
  2. The students are required to carry their ID cards at all times as they may be asked to produce the card anywhere within the campus.
  3. In case the card is lost, the student will immediately contact the Admissions Office for a new card that will be issued for a certain fee specified by the Board of Trustee.
  4. Students leaving the university for any reason return the card to the Admissions Office.
  1. Program Duration
  1. Each academic year is consisted of two semesters, namely first and second semester respectively.
  2. Undergraduate degree programme durations are based on the guidelines of NUC Minimum Academic Standards which are as follows:

-a minimum of eight semesters and a maximum of twelve semesters for programmes in Arts, Management, Social Sciences;

-a minimum of ten semesters and a maximum of fourteen semesters for programmes in Engineering;

  1. a student accepted on transfer shall be obligated to spend at least four semesters in the university before graduating.
  2. Any period of authorized withdrawal shall not be included in the normal duration of an academic program.
  1. Language of Instruction

The language of instruction at NUN is English except for the specific courses in which world languages are offered.

  1. Educational Programmes
  1. Based on the departmental opinion, and the decision of the Faculty Board, the Senate may make a move to open a programme in conformity with the NUC regulations.
  2. The programmes are carried out by the Department.
  1. Attendance
  1. The students have to attend the courses and related practicals at NUN. The minimum percentage of attendance is 70%. The student will not be qualified to take examinations if his / her attendance rate falls below the specified percentage.
  2. Students are responsible for checking the attendance.
  3. No refund is made in case of failing a course.
  1. Semester and Course Credit System
  1. Each academic session comprises two semesters and each semester lasts for a period of eighteen (18) weeks consisting of one (1) week for registration, fifteen (15) weeks for lectures and two (2) weeks for examinations. One week of lectures consists of maximum 40 lecture periods of classroom and/or laboratory activities.
  2. The university has adopted a course numbering system that uses a prefixed three-letter code identifying the department offering the course followed by a three-digit number identifying the course.
  3. Odd-ended and even-ended numbers are intended to identify the first semester and second semester courses respectively; however, the departments are free to place the courses into the most relevant semester in due course, regardless of the numbering system.
  1. Credit Limit

The credit limits are applied as specified by the NUC, being 15 credit units per week as minimum, and 24 as maximum. The upper limit is subject to change on specific conditions for graduating student based on the Senate’s consent.

  1. Taking Courses from Other Programmes

Upon the consent of the advisor, a student can take other courses from another program providing that:

  • both Head of Departments agree;
  • the student does not have carryovers;
  • the student pays for extra course(s) he / she would like to take
  1. Intensive Courses
  1. The departments can organize the delivery of a course load intensively, that is, in two or three weeks in case the departmental board decides inviting a lecturer from another university within or outside the country is for the students’ benefit.
  2. The Head of Department then asks for the Faculty Board’s approval which will be the final decision on the matter.
  3. The fact that a course is offered intensively does not change the contact lecture periods that course is supposed to be delivered in one semester.
  4. The timetable can be temporarily modified to suit the delivery of the intensive course.
  1. Scoring and Grading System

The course grading system for the University is as follows:

Credit Unit(s)

(i)

% Scores

(ii)

Letter Grades

(iii)

Grade point (GP) (iv)

Grade point Average (GPA)

(v)

Curriculum Grade point Average (GPA) (vi)

Vary according to contact per week/semester and workload

70-100

A

5

Derived by multiplying (i) by (iv) & dividing the sum by the total credit unit

4.50 – 5.00

60-69

B

4

3.50 – 4.49

50-59

C

3

2.40 – 3.49

45-49

D

2

1.50 – 2.39

40-44

E

1

1.00 – 1.49

0-39

F

0

0.00 – 0.99

  1.  Probation

Probation is a status granted to a student whose academic performance falls below an acceptable standard. A student whose Cumulative Grade Point Average is below 1.50 at the end of a particular year of study, earns a period of probation for one academic session.

  1.   Withdrawal

A student whose Cumulative Grade Point Average is below 1.50 at the end of a particular period of probation should be required to withdraw from the University. However, in order to minimise waste of human resources, consideration may be given to withdrawal from programme of study and possible transfer to other programmes within the same University

  1. Academic Standing

Academic Standing Categories

Academic Warning

Academic Warning is assigned to students who have two consecutive semesters with a semester grade point average (GPA) below 2.0, but whose cumulative grade point average (current CGPA) remains above 2.0. Students remain on Academic Warning until they achieve a semester grade point average over 2.0.

Academic Probation

Academic Probation is assigned to students at the conclusion of the first semester in which the cumulative grade point average falls below 2.0. Students remain on Academic Probation for one semester, at the end of which the student may be subject to dismissal or placed on Poor Academic Standing if the cumulative average remains below 2.0.

Poor Academic Standing

Students after each semester at NUN who receive a GPA of below 1.5 will have probational period in the University. Students who are dismissed have the opportunity to appeal the decision; if the appeal is successful and they are permitted to return, they are placed on Poor Academic Standing.

Continuing students with two or more consecutive semesters with a cumulative grade point average below 2.0 will be taking maximum 18 credit units per semester unless they meet all of the following criteria for the current semester: 1) semester GPA of 2.0 or better; 2) course load of at least 15 credits; and 3) passing grades in all courses.

All students not on Poor Academic Standing are considered to be in good academic standing. Students on Poor Academic Standing cannot participate in the University approved student organisations, groups, clubs until their GPA rises to a 2.0.

Good Academic Standing

Good academic standing classifications are shown in the table below.

Class of DegreeCGPA
1st Class Honours4.50 – 5.00
2nd Class Honours (Upper Division)3.50 – 4.49
2nd Class Honours (Lower Division)2.40 – 3.49
Satisfactory
  1. – 2.39
  1. Internship

The internships are organized according to the departmental programmes and regulations of the department.

  1. Student Industrial Work Experience Scheme (SIWES)
  1. Siwes is a part of education at NT Nile University; students concern have to pay their tuition fee completely.
  2. SIWES Unit organizes the industrial training of students in science and technology oriented courses to promote students’ understanding of the difference between the world of learning and the world of work; promote students’ ability to operate machines that would not be available in the schools and enrich skills acquisition as well as equip them with ethics of their chosen professions, job norms, channels of communication and control in an organizational setting.
  3. The Unit is be responsible for identifying programmes that have SIWES component, preparation of placement and master lists of students ripe for SIWES for onward submission to the NUC and Industrial Training Fund (ITF) for processing, coordination of supervision of students during industrial attachment, and working in consultation with the NUC and ITF.
  1. Graduation Thesis/projects
  1. The style of graduation thesis and defence conditions is set forth in a separate document by the related department. The related course is normally placed in the beginning of last session; however, the topic can be assigned to a student in the previous semesters.
  2. The rules of the graduation projects are specific due to the departments. In this manner, they are under the responsibilities of HOD and Dean concerned.
  1. Requirements for Graduation
  1. The University shall require its undergraduate students to complete and pass all courses specified and offered, (including internships and industrial attachment where applicable), for the chosen programme of study by the Faculty/Department and approved by the Senate before graduation.
  2. The minimum pass mark shall be 40% (E) for all courses currently offered at the university.
  3. However, CGPA should be at least 1.50 for graduation. Other undergraduate graduation requirements are:
  • The University shall award its degree on the authority of the Senate only to students who have been found worthy in character and in learning;
  • Students shall successfully complete and pass all prescribed examinations for courses required for the degree programme;
  • Students shall not be involved in gross misconduct.
  1. Students shall have earned:
  • Not less than 120 credit units for programmes that have durations of four years;
  • Not less than 150 credit units for programmes that have durations of five years
  1. Degrees
  1. The classification of the first degree (undergraduate) programmes of the university shall be determined by the Cumulative Grade Point Average (CGPA) earned by students.
  2. For the purpose of calculating a student’s CGPA in order to determine the class of degree to be awarded, grades obtained in all the courses whether compulsory, required or elective will be included in the computation. For repeated courses the most recent grade will be valid for computation.
  3. Even when a student repeats the same course once or more before passing it or substitutes another course for a failed required course, grades scored at each and all attempts shall be included in the computation of the GPA.
  4. The classification shall be as follows:
Class of DegreeCGPA
1st Class Honours4.50 – 5.00
2nd Class Honours (Upper Division)3.50 – 4.49
2nd Class Honours (Lower Division)2.40 – 3.49
3rd Class1.50 – 2.39

The students who have CGPA less than 1.50 cannot graduate from NUN.

  1. Titles of Degrees

The University awards the following undergraduate degrees:

  • Bachelor of Science Honours- B.Sc. (Hons.)
  • Bachelor of Arts Honours-B.A. (Hons.)
  • Bachelor of Engineering Honours-B.Eng.(Hons.)
  • Bachelor of Law Honours-LLB(Hons.)
  1. Aegrotat Degree
  1. A candidate who is unable to take her or his exams because of illness can sometimes be awarded an aegrotat degree; this is an honours degree without classification, awarded on the understanding that had the candidate been well, she or he would have obtained honours.
  2. The Faculty Board may recommend to the Senate that the aegrotat degree may be awarded as long as the student:
  • was prevented from fulfilling the requirements for the award of a classified degree through serious and / or disability of such magnitude that would in all probability prevent the candidate from writing any supplementary examinations in the foreseeable future.
  • provides medical evidence of such illness or disability which must be authenticated by the relevant officer at the university.
  • has completed the course work in at least 70% of the final year courses.
  • has not less than 1.0 GPA throughout his/her study period.
  • has records of work and progress which indicate that he/she would have earned the degree if he/she had completed the final examination.
  • would in all probability, be capable of fulfilling in future the responsibility normally expected of the holders of that particular degree.
  1. An aegrotat degree is awarded without any classification.
  2. The degree holder will not be allowed no re-enter any part of the same degree examination in subsequent years.
  3. Applications for the award of aegrotat degree will be submitted by the candidate himself to the HoD.
  4. The HoD will forward the application to the Dean who will seek the opinions of the Faculty Board and then forward the recommendation to the Senate.
  1. Academic Transcripts
  1. Students wishing to have their Academic Transcripts sent to other Universities or institutions should make such a request in writing to the Academic Division of the Registry.
  2. Student’s clearance form should also be attached to the application.
  3. Students may be charged for administrative and postage expenses.
  1. Voluntary Withdrawal
  1. A student who wishes to withdraw from the university shall be required to notify the Registrar in writing through the Head of Department and shall be approved by the Senate;
  2. Freshmen shall give notice of withdrawal not later than two weeks after matriculation. Other students shall give notice of withdrawal not later than four weeks after the beginning of the semester;
  3. A student withdrawing from the university shall be required to provide the reason(s) for and the effective date of the withdrawal;
  4. A student shall retain grades earned for the semester examinations preceding the date of voluntary withdrawal;
  5. A student who voluntarily withdraws from the University shall, in order to be re-admitted, send a formal application to and receive clearance from the Registrar;
  6. Any fee paid by the student after registration for the current semester is non-refundable;
  1. Withdrawal Without Authorization

A student who withdraws from the university without the approval of the Senate shall only be considered for readmission after the case has been addressed and the approval of Senate obtained for re-admission.

  1. Withdrawal for Health Reasons
  1. A student shall be asked to withdraw for Health reasons certified by a hospital approved by the senate of the University.
  2. Such a student may be readmitted only after a valid medical report from an approved medical doctor and certified by the Director of Health Services had been received to the effect that the student is medically fit to continue the programme.
  1. Disciplinary Withdrawal and Expulsion
  1. A student suspended on disciplinary grounds shall only be readmitted with the approval of the Senate.
  2. A student can be expelled from the university under the following circumstances:
  • gross misconduct;
  • examination malpractice or any other offence as determined by the laws and regulations of the University;
  • starting to receive education at another tertiary institution;
  • having confronted contagious diseases specified by health authorities in Nigeria;
  • having not renewed his / her registration at two successive semesters;
  • when it is clear that the student cannot complete his education within the number of years specified by the NUC.
  1. A student expelled by the university shall be given the opportunity to defend him/herself, but shall ordinarily not be readmitted to the university at any other time.
  1. Readmission

The guidelines to be followed before a student who voluntarily withdrew can resume the programme of study after a period of withdrawal is provided by the Senate.

  1. Quality Assurance

Students’ evaluation of courses will be in three ways:

  1. Focus group discussion with last session level students’ discussion at the end of second semester examination.
  2. Administration of questionnaire to assess staff delivery, regularity, punctuality, staff student relationship, course relevance, etc.
  3. External examination system (checking exam questions, marking scheme for exam, final year project, etc.)

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