Students Disciplinary Regulations

  1. Aim

This document regulates the process of student conduct and discipline for the students at B.A., B.Sc., LL.B. and B.Eng. levels at Nigerian Turkish Nile University (NTNU) in parallel with the regulations ratified by the Nigerian Government and the NTNU Law.

  1. Content

The regulations cover the disciplinary breaches, sanctions, disciplinary committee(s), investigation process, contesting the sanctions (appeal), and the application of the sanctions for students at all levels at NTNU.

  1. Coverage

This document covers the disciplinary issues related to the educational process during a regular day. Other issues will be addressed by the related authority.

  1. Definitions

Board                                         :  Disciplinary Board

Committee                             :  Student Welfare & Disciplinary Committee

Authority                                 :  Disciplinary authority

Improper Material              :  Any kind of materials that is considered to be unethical by the university administration.

Examination Misconduct and Disciplinary Measures

  • For any type of action that requires a disciplinary measure to be taken, the related committee that eventually handles the case will look at several points before reaching a decision. Below are some of the misconducts considered major and the utmost disciplinary measures possible for committing them.
  • The disciplinary authority will decide on the final sanction according to the nature and the degree of the breach.
  1. Table; Misconduct and Disciplinary Measures

Breach

Reprimand & Warning

Denunciation

Rustication

(1 week – 1 ,mon.)

Rustication

(1 mon. – 1 sem.)

Rustication

(1 sem. – 2 sem.)

Expulsion

1.       BAD BEHAVIOUR
a. Acting in a way that is not compatible with being a typical student: anti social, immoral, unethical and indecent behaviour within the campus or in any kind of programme organized by the University outside the campus.

X

X

b. Shouting or singing in a loud voice, playing / listening to a musical instrument in the buildings / campus, littering around.

X

c. Using abusive language and swear words.

X

d. Chewing gum, talking out loud, talking on the phone at scientific meetings.

X

e. Carrying out political activities on campus.

x

x

f. Distributing any illegal / improper handbills; posting posters, banners, etc.

x

x

g. Religious fanaticism and intolerance.

x

x

h. Carrying arms/weapons.

x

i. Involvement in cultism.

x

j. Communicating with outside agencies, governments or organizations for the purpose of soliciting financial sponsorship / aid that may jeopardize the interest of the university.

k. Preventing staff from carrying out disciplinary investigations.

x

x

l. Being sentenced with any crime against the government or because of an infamous crime.

x

x

m. Rape, transgender relationships.

2.       DISRUPTION
a. Causing distraction or disturbance in lectures, meetings, and / or practicals. Obstructing and disrupting the teaching process, the right of teaching and learning directly or indirectly.

X

b. Provoking people to hinder the education process.

X

c. Disrupting the smooth-going of education by activities such as illegal meetings, boycotts, etc.

X

3.        VANDALISM / AGGRESSIVENESS
a. Taking away, tearing, dirtying, or writing on any formal announcements.

X

X

b. Sticking posters on places not designated for this purpose.

X

c. Keeping and / or spreading improper materials banned by the administration.

X

X

d. False claims, misinforming the administration when required to provide relevant information; insubordination evidenced by refusal to respond to requests by authority.

X

X

e. Writing, drawing, carving on the university property.

X

X

f. Threatening university staff and students, cursing, slandering their names, insulting and/or attacking them.

X

X

g. Taking university staff or students out of campus by force, hindering them from doing their duties, or provoking students towards these actions.

X

h. Assault, physically attacking university staff and students; physical abuse, verbal abuse, threats, intimidation, harassment and coercion.

X

X

i. Talking unfavourably about the personality of the university administrators alone or as a group, producing publications, provoking students for this kind of activities.

X

X

j. Trying to enter any restricted area or areas that the student(s) is not allowed to enter for any reason, causing damage at any level.

X

X

4.        IMPROPER DRESSING
a. Indecent dressing (please refer to the related article)

X

X

b. Dress Code***

X

X

X

5.        BAD HABITS
a. Plagiarism.

X

X

a. Smoking on campus.

X

X

b. Drinking alcohol on campus.

X

X

c. Participating in any university activity illegal(such as lessons, meetings, seminars, etc.) drunk / having taken alcohol or narcotics.

X

X

d. Gambling or organizing gambling.

X

X

e. Stealing.

X

X

X

X

f. Using, carrying, selling, trafficking, or keeping narcotics of any kind.

X

X

g. Selling or trafficking cigarettes, and/or alcohol.

X

h. Indecent use of internet for pornography, cyber-crime, terrorism, hacking etc.

X

X

X

6.        FORGERY
a. Letting someone else use his/her official NTNU documents, or using someone else’s university documents at NTNU.

X

X

X

b. Forgery in general.

X

X

X

X

X

7.       ILLEGAL ORGANIZATIONS
a. Organizing meetings boycotts, riots, obstructions in order to defame the university; causing his/her family to get involved in the activities.

X

X

b. Causing discriminations and polarization in terms of language, nationality, colour, religion, and sect.

X

X

c. Organizing / participating in meetings without university’s consent; joining in meetings impersonating the student union representative.

X

X

X

X

X

d. Keeping any illegal, political / ideological banners, posters, handbills at the university.

X

X

X

e. Setting up illegal associations.

X

X

f. Securing membership with illegal organizations, contributing to their activities, and acting on behalf of them.

X

X

8.        EXAMINATION MALPRACTICE
a. Rudeness to invigilator.

X*

X*

b. attempting to cheat

X*

X*

c. Cheating, organizing cheating

X*

X*

X*

d. Leaving exam hall without permission.

X*

X*

X*

e. Speaking to other candidates.

X*

X*

X*

f. Exchanging oral/written communication.

X*

X*

X*

g. Possession of unauthorized materials.

X*

X*

X*

h. Using inappropriate answer sheet.

X*

i. Disruption of the examination.

X*

X*

X*

X*

j. Threatening invigilators and examiners.

X*

X*

X*

X*

k. Use of telephone and other electronic materials in the exam hall for cheating purposes.

X*

X*

X*

l. Refusal to submit answer booklet.

X*

X*

m. Tearing papers off the examination / answer booklet.

X*

X*

n. Impersonation.

X*

X*

X*

Explanations;

x*: Failure;

Dress Code***;

  1. All transparent, tight fitting, bare back and clinging dresses;
  2. All short dresses above knee length, including knickers and shirts with slit above the knee;
  3. All provocative dresses that reveal the bust, belly, waist, chest and backside;
  4. Dresses bearing obscene and unholy inscriptions;
  5. Wearing of dark glasses except on medical grounds inside the class;
  6. All dresses that reveal political issues

Reprimand and Warning: The student is verbally warned about the kind of action that is considered to deserve a disciplinary action. A note is taken in the student file.

Denunciation: When this is the chosen course of action as deemed by the appropriate authorities, a letter of warning is issued to the offending student with copies being filed in the student affairs.

Restitution Order: When there is a damage or loss of university property, a student may be ordered to pay for the item in question for the cost of repairing the item, or a specified outright fine amount. The bursar will be instructed to debit the student’s account accordingly.

Rustication: (or suspension) refers to exemption of a student from entering/ utilizing the university’s facilities, or benefiting from the school’s academic or administrative bodies/structures for a stated period of time.

Expulsion: (or dismissal). This action demands that a student be permanently physically removed from the university premises, and entirely exempt from all privileges of being a student at the Nigerian Turkish Nile University on authority of the Vice Chancellor.

6.      DISCIPLINARY INVESTIGATION

6.1. The authorities can carry out the investigation themselves, or appoint an investigator(s) to do the task.

  • The Committee
  • Dean’ for the students in his/her faculty as may be appointed by the Committee
  • Director of CELL’ (Centre for Lifelong Learning) for students receiving education at CELL.
  • Dean of Student Affair

6.2. Length of Investigation

  • The investigation starts one day later than the day the disciplinary breach was officially brought to the attention of the disciplinary authority.
  • In case an investigator is appointed, he/she is provided with all the details of the event and any evidences.
  • The investigation must be completed within 15 days.
  • If the investigator cannot complete the task with the period specified, he/she can ask for additional time with an explanatory letter. The authority that started the process can approve the request or not.

6.3. Investigation Method

  • The student must submit their defence letter to the committee within the date announced on the notice board.
  • The investigator checks the evidence, listens to witnesses, can see the side of the event, and apply to a legal expert as necessary.
  • A report is produced for each investigation process. The report indicates the time, venue, people involved, Q & A if any, and any other relevant information related to the process. The report must be duly signed by the investigator and the people involved in that particular process.
  • The university staff are expected to provide any information or relevant document required by the investigator and contribute to the process.

6.4. Investigation Report

  • A final report is prepared at the end of the investigation. The report includes the investigation approval, starting date of the investigation, identity of the person under investigation, disciplinary breaches, investigation steps, evidences, and the defence.
  • The report analyses each breach and discusses if the accusations are good for taking into consideration.
  • The report should also include a suggestive sanction (if any).
  • Related documentation is attached to the report in a folder.
  • The report and the folder are submitted back to the authority that opened the investigation.

6.5. Measures Taken During Investigation

  • Upon deciding that it is necessary, the investigator can require that the student(s) under investigation should be deprived of entering university buildings. The authority makes the final decision on the case.
  • That fact that the student might have left or withdrew from the university, got transferred to another program or university after he/she violated the disciplinary code will not prevent the investigation to be opened, or finalized.

6.6. Overlapping of Investigations

  • The fact that another investigation has been started by the local authorities or the state in some other cases does not mean the investigation initiated by the university should be stopped.
  • In the same fashion, the fact that the student might be sentenced for the breach he/she committed will not prevent the application of the sanction by NTNU.

6.7. Finalizing the Investigation

  • After thorough examination of the report and the folder by the related disciplinary authorities, the documentation is immediately delivered to the authority’s disciplinary committee. The committee gets together within 5 business days and starts discussions.
  • The committee or the disciplinary authority may ask for clarification or completion of any missing step in investigation from the investigator or a committee member as necessary.

6.8. Authorized Persons and Committees that can Inflict Sanctions

  • The faculty board is at the same time the Disciplinary Committee of the Faculty. The Superior Disciplinary Committee is the ‘of Student Welfare & Disciplinary Committee’ as contracted as ‘Committee’ under the Senate.
  • The faculty board can sanction the punishments of reprimand, warning, denunciation, and Rustication (Suspension) from 1 week up to 1 month directly upon the suggestion of the dean.
  • The Committee sanctions the punishments of Rustication (Suspension)’ from 1 month upwards to 1 semester, and Expulsion upon the suggestion of the related faculty board.

The faculty board is required to notify the Committee for any disciplinary sanction applied.

6.9. Disciplinary Board Meeting

The Board gathers at the time, venue, and on the date specified by the Chairman of the Board.

6.10.        Regularization of the Disciplinary Board’s Work

The Board’s Chairman organizes the preparation of the agenda for the meeting, notification of the meeting to the board members, and smooth-running of the board’s work.

6.11.        Minimum Number of Members Required

The minimum number of members for the meeting to reach a decision is one more than half the total number of members of the Boar

6.12.        Meeting Procedure

After listening to the reporter, discussions start. The Board can listen to the investigator(s) as necessary. When it is lucid that enough has been spoken and the issue is clear, voting begins, and the result is announced by the Chairman.

6.13.        Voting

  1. Every member of the Board has to vote for or against the case.
  2. A member cannot remain neutral.
  3. It is adequate to reach a decision with the votes of the majority of the Board members.
  4. In case the number of the votes that are for or against the case is equal, the majority is considered to be the Chairman’s side.
  5. The decision summary is translated into minutes signed by the members
  6. The authorized disciplinary board is free to accept or reject the sanction offered in the investigation report.
  7. Provided that the evidence and reasons are given, the board can reach a decision for or against the student.
  8. Any disciplinary breach that has not been mentioned here will be punished in parallel with the closest breach mentioned above in terms of the feature and influence of the committed action.
  9. In the same manner, the students have to obey the rules of various units at the university, such as the library, the dining hall, etc.
  10. Violating specific rules and regulations that are not mentioned here but announced by the related units through the university administration will require measures to be taken.
  11. Important Points While Choosing a Sanction;

While working on the decision, the authorized investigator and the disciplinary board will take the following into consideration:

  • The weight / degree of the action in question as an intensifying or lessening factor.
  • The intention of the student.
  • Whether he/she has breached the disciplinary code before.
  • His/her behaviour, attitude, and actions.
  • Whether he/she has been remorseful.
  • If the disciplinary rule(s) has been breached together with a person/people from outside the university within the campus area, an upper degree disciplinary measure is taken.
  • If the disciplinary offence has been committed by a group of students and the group members could not have been identified one by one, the group will receive a punishment as a whole.

7.      APPLICATION AND CONTESTING DECISIONS

7.1. Communication of the Sanctions; The authority that initiated the investigation will do the following:

  1. Students who have been imposed a sanction of suspension or an above degree sanction will be exempt from any social contributions or scholarship
  2. When there is a damage or loss of university property, a student may be ordered to pay for the item in question for the cost of repairing the item, or a specified outright fine amount. The bursar will be instructed to debit the student’s account accordingly.
  3. If a student violates the same / similar rule more than once during his/her period of study, he/she will be punished with a sanction that is one degree heavier.
  4. Examination malpractice: The decisions will be put into student’s file.
  5. Disciplinary sanctions can be announced at all the units on campus
  6. Notify the concerned student;
  7. University may notify the mother, father, and in case both parents are deceased, the legal guardian.
  8. University may notify the scholarship providers, whether governmental, private, or person;
  9. If the sanction is ‘expulsion’, in addition to the above mentioned: Security forces (if the breach requires action at the official level), NUC.

7.2. Application

Disciplinary sanctions will be put into practice on the day they are announced unless stated otherwise in the minutes of the board meeting authorized.

7.2. Contesting The Decisions And Duration

  • Student cannot contest the sanctions of reprimand, warning, denunciation, restitution order, and suspension from 1 week to 1 month.
  • Students can contest the decisions of suspension from 1 semester to 2 semesters, and expulsion to the Committee through the HoD, the Dean, and the VC within 3 days after the decision has been announced.
  • The Committee thoroughly analyzes the case and either rejects the application or accepts it.

8.   MISCELLENAOUS

8.1. Notification and Notification to Address

  • All kinds of notifications will be made to the address the student has submitted upon registration or are posted as a notification at the university.
  • The students carry the sole responsibility for the accuracy of the current address the university holds in the files. Therefore, the students cannot claim that the university has not notified them in case the address was wrong.

8.2. Archiving the Related Files 

The Disciplinary Authority keeps the related files. The disciplinary sanction is noted down to the student file.

8.3. Method of Correspondence

Regular postal service and the student email are utilized for communicating with persons. If a document is handed to a person, a ‘received’ slip is kept in the file.

8.4. Prohibitions

Confidentiality prevails at all steps of the investigation. Staff that violates secrecy of any procedure will be treated according to the Staff Disciplinary Regulations.